Manage ownerless Microsoft 365 groups and teams

To ensure smooth functioning within groups, it is essential for each group to have an owner responsible for managing membership and settings. Owners possess unique permissions, including the ability to modify group configurations. However, situations may arise when the owner leaves, leaving members in need of assistance to add a new owner. This can potentially disrupt the ecosystem, especially within Microsoft Teams.

To address this issue, one possible solution is to implement a system where an email notification is automatically sent to active group members when there is no owner present. The email would request one of the active members to step up and become the new owner. This process can be facilitated through the following steps:

1. Log in to the O365 admin center.
2. Navigate to the Settings section.
3. Locate the Microsoft 365 Groups option.
4. Enable the functionality to identify ownerless groups by ticking the corresponding checkbox.

By implementing this option, the system will proactively identify groups without owners. This will trigger an email notification to active group members, alerting them to the vacancy and asking for someone to assume the ownership role. This approach ensures continuity and prevents the ecosystem from breaking due to lack of ownership.

By following these steps, you can improve the management of groups within Microsoft Teams, promoting a seamless experience for all members and maintaining the integrity of the ecosystem.